Your privacy, handled with care
Last updated: 25 May 2026
Beagler LLC (“Beagler”, “we”, “us”, or “our”) builds all-in-one recruitment software that helps agencies and in-house recruiters manage clients, jobs, candidates, interviews, invoicing, payroll and more, across web, desktop and mobile. This policy explains, in plain language, what data we handle, why we handle it, and the control you have over it.
Information We Collect
We only collect what we genuinely need to run Beagler for you. Here is the full picture, grouped by where the data comes from.
1.1 Business & Account Information
When you create a workspace, we collect details about your business:
- Business name
- Address and country
- Tax or registration identifiers (if you provide them)
- Website URL
- Company logo
1.2 User Information
For each person you invite into your workspace, we hold:
- Full name
- Email address
- Phone number (optional)
- Job title or role
- Login credentials — passwords are hashed and never stored in plain text
1.3 Client & Contact Information
The client records you create live inside your workspace and may include:
- Company name and industry
- Business address and website
- Contact names, email addresses and phone numbers
- Notes and communication history
1.4 Candidate Information
Beagler stores the candidate data you or your team add or upload:
- Name, email, phone and address
- Resumes and supporting documents (PDF, DOC, DOCX)
- Salary expectations, notice period and availability
- Tags, notes and internal scorecards
- Submission, interview and pipeline history
Important: For client and candidate data, you are the data controller and Beagler is the data processor. You are responsible for collecting this data lawfully and for telling candidates how their information is used. We process it only to provide the Service to you.
1.5 Jobs, Interviews & Recruitment Data
To power your recruitment workflow, we store:
- Job postings, descriptions, categories and tags
- Job and application status
- Interview schedules, participants and modes
- Interview feedback, scorecards and notes
1.6 Invoicing, Payroll & Financial Information
To support our billing and finance features, we store the information you enter:
- Invoices, line items, tax rates and totals
- Client billing details and payment status
- Payroll records — earnings, deductions and net pay
- Expenses, vendors and categories
- Bank or payment details you choose to add
Important: Beagler never stores your full card number. Your subscription payments are handled securely by our payment processor, not by us.
1.7 System & Usage Information
To keep Beagler secure and reliable, we automatically record:
- Sign-in dates, times and IP address (for security and fraud prevention)
- Activity logs (create, update, approve and archive actions)
- Browser, device and operating-system details
How We Use Your Information
We use the information above to:
We do not sell or rent your data, and we never use your client or candidate data for advertising.
- Provide, operate and maintain the Service across web, desktop and mobile
- Authenticate users and enforce role-based permissions
- Power your recruitment workflows — clients, jobs, candidates and interviews
- Generate invoices, payroll, expenses and documents
- Send transactional emails and route the messages you send through your connected Gmail or Outlook account
- Maintain audit logs and internal controls
- Run backups, disaster recovery and maintenance
- Improve the platform’s reliability, usability and performance
AI & Automated Processing
Beagler includes AI features that assist your team — they are designed to support your judgment, never to replace it.
When you upload a resume, our AI reads it to suggest the candidate’s details and tags. AI also helps score and match candidates to roles and surfaces follow-ups you might otherwise miss. These features run through trusted AI providers (including Google) purely to deliver the result back to you.
- AI assists, humans decide — Beagler never makes a final hiring decision on its own.
- Your data is not used to train third-party AI models.
- AI runs only when you trigger a feature, such as uploading a resume or generating tags.
Important: You stay in control of every AI suggestion. Nothing is shared with a candidate or client unless you choose to send it.
Your Workspace, Your Data
Beagler is a multi-tenant platform, engineered so that your data stays yours:
- Every business workspace is logically isolated from every other
- Users can only ever access data inside their own organization
- Cross-workspace access is strictly prohibited and enforced at the data layer
- Role-based permissions decide what each user can view, create, edit or approve
Data Sharing & Disclosure
We do not share your data with third parties, except in these specific cases:
6.1 Trusted Service Providers
We rely on a small set of vetted providers to run Beagler:
- Cloud hosting and infrastructure (within the European Union)
- Email delivery
- AI processing (such as Google)
- Subscription payment processing (Stripe)
Important: Each provider is bound by contract to protect your data and to use it only to deliver their service to us.
6.2 Legal Requirements
We may disclose data where we are required to by law, regulation, court order or a valid government request.
6.3 At Your Direction
When you send a resume, invoice or email through Beagler, that data goes only to the recipients you choose.
Where Your Data Lives & How We Protect It
Your data is hosted on secure servers in the European Union and protected with layered, industry-standard security:
- Encryption in transit with TLS 1.3 and at rest with AES-256
- Hashed passwords and secure authentication tokens
- Role-based access control across the entire platform
- Continuous activity logging and monitoring
- Automated, regular database backups
Data Retention & Backups
Within the Service, you control your own retention — what to keep, archive or remove.
- You can export and manage your workspace data at any time
- Archived records stay stored but inactive until you restore or delete them
- Deleted data may remain in encrypted backups for a limited period before it is purged
- Restoring a backup can overwrite current data
International Data Transfers
Beagler is used around the world, so your data may be transferred to and processed in countries other than your own, including within the European Union. Wherever it travels, we apply appropriate safeguards so it stays protected to the standard described in this policy.
Your Rights
Depending on where you live, you may have the right to:
To exercise any of these, contact your workspace administrator or reach us directly, and we will respond within the timeframes required by law.
- Access the personal data we hold about you
- Correct data that is inaccurate or incomplete
- Request deletion of your personal data
- Restrict or object to certain processing
- Receive a portable copy of your data
Your Responsibilities
Because you control the client and candidate data in your workspace, you agree to:
- Keep your login credentials confidential
- Collect candidate and client data lawfully
- Tell candidates how their data is used and obtain consent where required
- Keep your account and business details accurate and up to date
Children's Privacy
Beagler is built for businesses and is not intended for anyone under the age of 18. We do not knowingly collect personal data from minors, and we will delete it promptly if we discover that we have.
Changes to This Policy
We may update this Privacy Policy as Beagler evolves. We will post the latest version here and update the date above; significant changes will be highlighted in-app or by email. Continuing to use Beagler after an update means you accept the revised policy.
Contact Us
Questions about your privacy or this policy? We are always happy to help.