Your Privacy Matters
Last updated: 24 Jan 2026
Beagler LLC (“Beagler”, “we”, “us”, or “our”) is a global recruitment management platform that helps businesses manage clients, job postings, candidates, interviews, and invoicing. This Privacy Policy explains how we collect, use, disclose, and protect personal data when you access or use the Beagler web application, desktop applications, website, and related services (collectively, the “Service”).
Information We Collect
We collect only the information necessary to provide and operate the Service.
1.1 Business & Account Information
When a business registers for Beagler, we may collect:
- Business name
- Business address
- Country
- Tax or registration identifiers (if provided)
- Website URL
- Business logo
1.2 User Information
For administrators and authorized users within a business account, we collect:
- Name
- Email address
- Contact number (optional)
- Job title or designation
- Login credentials (passwords are encrypted and never stored in plain text)
1.3 Client & Contact Information
When you add clients to the Service, we store information provided by you, including:
- Company name
- Industry
- Business address
- Website
- Client contact names
- Email addresses
- Contact numbers
1.4 Candidate Information
Beagler stores candidate data that you or your users enter or upload, including:
- Name
- Email address
- Contact number
- Address
- Resume files (PDF, DOC, DOCX)
- Salary expectations
- Notice period and availability
- Tags, notes, and internal comments
- Candidate submission and activity history
Important: Beagler acts as a data processor for candidate information. You are responsible for ensuring that candidate data is collected, stored, and processed lawfully and that candidates are informed about how their data is used.
1.5 Job & Recruitment Data
We store recruitment-related data such as:
- Job postings and descriptions
- Job categories, tags, and status
- Interview schedules
- Interview feedback and notes
1.6 Invoicing & Financial Information
To support invoicing features, we may store:
- Invoice numbers
- Client details
- Invoice amounts
- Tax rates
- Bank or payment details entered by you
- Invoice status (e.g., Paid, Pending, Overdue)
1.7 System & Usage Information
We automatically collect certain technical and usage data, including:
- Login dates and times
- IP address (for security and fraud prevention)
- Activity logs (e.g., create, update, approve, archive actions)
- Browser, device, and operating system information
How We Use Information
We use collected information to:
We do not sell or rent personal data.
- Provide, operate, and maintain the Service
- Authenticate users and manage access permissions
- Enable recruitment workflows (clients, jobs, candidates, interviews)
- Generate invoices and documents
- Send transactional and system-related emails
- Maintain audit logs and internal controls
- Perform backups, disaster recovery, and system maintenance
- Improve platform reliability, usability, and performance
Data Isolation & Multi-Tenancy
Beagler operates as a multi-tenant SaaS platform:
- Each business workspace is logically isolated
- Users can only access data belonging to their organization
- Cross-business data access is strictly prohibited
- Role-based permissions control what users can view, create, edit, or approve
Data Sharing & Disclosure
We do not share your data with third parties except in the following circumstances:
5.1 Service Providers
We work with trusted third-party providers for:
- Cloud hosting and infrastructure (AWS, Contabo)
- Email delivery
- Data storage and backups
- Payment processing (Stripe)
5.2 Legal Requirements
We may disclose data if required to do so by law, regulation, court order, or government authority.
5.3 Business Instruction
When you choose to send resumes, invoices, or emails through the platform, data is shared only with the intended recipients.
Data Storage & Security
Your data is hosted on servers located in the European Union.
We implement industry-standard security measures, including:
- Encrypted passwords
- Secure authentication tokens
- Role-based access control
- Activity logging and monitoring
- Regular database backups
Data Retention & Backups
You control your own data retention policies within the Service.
- Businesses can manage and export their data
- Archived records remain stored but inactive
- Deleted data may persist in backups for a limited period
- Restoring a backup may overwrite current data
User Responsibilities
You are responsible for:
- Maintaining the confidentiality of login credentials
- Ensuring candidate and client data is collected lawfully
- Informing candidates about data processing practices
- Keeping account and business information accurate and up to date
Children's Privacy
Beagler is not intended for use by individuals under the age of 18. We do not knowingly collect personal data from minors.
International Data Transfers
Beagler operates globally. Your data may be transferred to and processed in countries other than your own, including the European Union. We take appropriate safeguards to ensure data is protected in accordance with this Privacy Policy.
Your Rights
Depending on your jurisdiction, you may have rights to:
Requests can be made through your account administrator or by contacting us directly.
- Access your personal data
- Correct inaccurate or incomplete data
- Request deletion of personal data
- Restrict or object to certain processing activities
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updates will be posted on our website or within the Service. Continued use of Beagler after changes take effect constitutes acceptance of the revised policy.
Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us: